Challenges and Opportunities for Governance Online Meetings
Despite the COVID-19 epidemic, people continue to take part in governance meetings on the internet. This might be a annoyance to those who prefer to attend in person, but it’s a great way for administrations and their staff to demonstrate their commitment to the citizens.
The primary challenge is to ensure that the proper technology to participate is in place with screen, voice and video sharing being important. Many organizations rely on emailing information packs with attachments or file sharing software with folders to be downloaded. However, these solutions do not allow for the structured process and distribution of agenda items.
Another issue is that it’s difficult to engage in casual conversations that are typically part of face-to-face meetings. However, it is also an essential way to can connect and feel comfortable with each other, therefore opening the meeting early and incorporating an intentional time for informal interactions, or even using chat features in your virtual meeting platform for smaller groups, can assist in creating the relationships necessary for solid and efficient governance.
Governance meetings can also be used to fine-tune the roles and responsibilities of new team members are added and roles are changed or new work is required. This can help keep discussions from taking over other meetings and allow the team to be efficient and efficient.